Transport passes and permits

Requirements:

Data should only be submitted via the Data File Upload (DFU) facility. This is now the only acceptable method to supply data. If another submission method is used our policy is to inform the Director of Finance that data has been put at risk unnecessarily.
Please note, blue badge data should be uploaded from your local system, the Blue Badge Improvement Service (BBIS) system or both as applicable. We are seeking to obtain the BBIS data centrally and will notify you if you no longer need to provide your BBIS data locally.
In order to ensure that the submission of data using the new DFU is as straightforward as possible, data should now be uploaded in three separate files:
1. Current holders of a resident's parking permit;
2. Current holders of a blue badge (including local schemes); and
3. Current holders of a concessionary travel pass e.g. Freedom pass.
The Commission is also considering adding the following additional fields to this data specification; telephone number (home and mobile), and email address. The final decision will be confirmed by 31 May 2012.

Field name	Data format	Comments	Fields required
Field name	Data format	Comments	1	2	3
Reference number	Character	This should be the internal reference number	√	√	√
Pass/Permit number	Character	This should be the actual residents permit, blue badge or travel pass reference number	√	√	√
Title	Character		√	√	√
Surname	Character		√	√	√
Forename(s)	Character	Revised - Please ensure you capture any middle name(s) or initial(s). You can provide this in a separate Middle name(s) or middle initial(s) field or in the 'Forename(s)' cell if preferred.	√	√	√
Middle name(s) or middle initial(s)	Character		√	√	√
Address 1	Character		√	√	√
Address 2	Character		√	√	√
Address 3	Character		√	√	√
Address 4	Character		√	√	√
Postcode	Character		√	√	√
Date of birth	Date		√	√	√
National insurance number	Character	It is important to provide this field where available in order to improve the quality of the data matching.	√	√	√
Home telephone number	Numeric	Potential new fields - a decision about whether these will be included will be confirmed by the Audit Commission by 31 May 2012.		√
Mobile telephone number	Numeric			√
Email address	Character			√
Permit start date	Date		√	√	√
Permit expiry date	Date		√	√	√
Permit type flag¹	Character	Insert 'B' in this field to indicate if the data relates to a blue badge, 'R' for a residents permit and 'F' for Freedom/concessionary travel passes.	√	√	√

¹ This field only needs to be populated if you are unable to submit data in three separate files.

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Audit Commission