Electoral register
In preparation for the European elections, and the move towards individual registration in 2014, the Electoral Commission are proposing interim electoral registration arrangements for 2013. This will see a change in the canvassing process and we are currently evaluating these arrangements. Once we have completed our evaluation, we will publish the arrangements for the 2013/14 Council Tax and Electoral Register data submissions.
To find out who should supply electoral register data refer to the data requirements.
Requirements
- As part of our ongoing commitment to keep your data secure, in line with good practice when handling personal data, you are required to password protect each dataset once extracted from the relevant systems. If required refer to our guidance showing how to password protect data
- data should only be submitted via the Data File Upload (DFU) facility
- this data should be the ‘full version’ of the Electoral Register (not the commercially available ‘edited version’)
- this data should relate to the registration exercise for the relevant October (see above)
- this should be the first Register published after the canvassing that takes place between that August and November
- it should be extracted and submitted as soon as it is formally published (in that December)
| Field | Data format | Comments |
|---|---|---|
| Electoral Register reference number | character | This should be unique |
| Unique property reference number (UPRN) | character | This may not exist but if it does then it should be unique |
| Title | character | |
| Surname | character | |
| Forename | character | |
| Middle name or middle initial | character | |
| Address 1 | character | |
| Address 2 | character | |
| Address 3 | character | |
| Address 4 | character | |
| Postcode | character | |
| Date of birth | date | This should exist when a member of the household has reached, or is soon to reach, the age of majority (18) |