Protecting the public purse

Electoral register

Following the change in registration arrangements, which the Electoral Commission have imposed in preparation for the move to individual registration, the date the new electoral register is due to be published is 17 February 2014 in England and 10th March 2014 for Scotland and Wales.

This is over two months after the traditional publication date, which would normally delay our matches by an equivalent period; therefore we will be using our new secure NFI Flexible Matching Service (FMS) website for this exercise. The FMS will enable us to release your matches within a week of your data being submitted instead of having to wait for a bulk release when all councils have submitted their data.

Please see the NFI council tax timetable for 2013/14 for further details.

To find out who should supply council tax data refer to the data requirements.

Requirements

  • As part of our ongoing commitment to keep your data secure, in line with good practice when handling personal data, you are required to password protect each dataset once extracted from the relevant systems. If required refer to our guidance showing how to password protect data
  • data should only be submitted via the Data File Upload (DFU) facility
  • this data should be the ‘full version’ of the Electoral Register (not the commercially available ‘edited version’)
  • this data should relate to the registration exercise for the relevant October (see above)
  • this should be the first Register published after the canvassing that takes place between that August and November
  • it should be extracted and submitted as soon as it is formally published (in that December)
Field Data format Comments
Electoral Register reference number character This should be unique
Unique property reference number (UPRN) character Each UPRN should be unique. All UPRNs held should be included in the submission even if this field is not fully populated.
Title character  
Surname character  
Forename character  
Middle name or middle initial character  
Address 1 character  
Address 2 character  
Address 3 character  
Address 4 character  
Postcode character  
Date of birth date This should exist when a member of the household has reached, or is soon to reach, the age of majority (18)

Downloads

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