Transport passes and permits

Including residents parking, blue badges and concessionary travel

Please note, bodies in Wales should follow the data specification available on the Wales Audit Office website (external link).

Requirements

• Data should only be submitted via the Data File Upload (DFU) facility. This is now the only acceptable method to supply data. If another submission method is used our policy is to inform the Director of Finance that data has been put at risk unnecessarily.
• Please note, blue badge data should be uploaded from your local system, the Blue Badge Improvement Service (BBIS) system or both as applicable.
• In order to ensure that the submission of data using the new DFU is as straightforward as possible, data should now be uploaded in three separate files:
  1. Current holders of a resident’s parking permit;
  2. Current holders of a blue badge (including local schemes); and
  3. Current holders of a concessionary travel pass e.g. Freedom pass.
• PLEASE NOTE: the following additional fields to this data specification have been confirmed as; ‘telephone number’ (home and mobile), and ‘email address’.

Field name	Data format	Comments	Fields required
			1	2	3
Reference number	Character	This should be the internal reference number	Yes	Yes	Yes
Pass/Permit number	Character	This should be the actual residents permit, blue badge or travel pass reference number	Yes	Yes	Yes
Title	Character		Yes	Yes	Yes
Surname	Character		Yes	Yes	Yes
Forename(s)	Character	Revised – Please ensure you capture any middle name(s) or initial(s). You can provide this in a separate Middle name(s) or middle initial(s) field or in the ‘Forename(s)’ cell if preferred.	Yes	Yes	Yes
Middle name(s) or middle initial(s)	Character		Yes	Yes	Yes
Address 1	Character		Yes	Yes	Yes
Address 2	Character		Yes	Yes	Yes
Address 3	Character		Yes	Yes	Yes
Address 4	Character		Yes	Yes	Yes
Postcode	Character		Yes	Yes	Yes
Date of birth	Date		Yes	Yes	Yes
National insurance number	Character	It is important to provide this field where available in order to improve the quality of the data matching.	Yes	Yes	Yes
Home telephone number2	Character3	New fields. See note 2 below.		Yes
Mobile telephone number2	Character3			Yes
Email address2	Character			Yes
Permit start date	Date		Yes	Yes	Yes
Permit expiry date	Date		Yes	Yes	Yes
Permit type flag1	Character	Insert ‘B’ in this field to indicate if the data relates to a blue badge, ‘R’ for a residents permit and ‘F’ for Freedom/concessionary travel passes.	Yes	Yes	Yes

¹ This field only needs to be populated if you are unable to submit data in three separate files.

² These fields are collected for matching purposes only and will not be shown within any matches passed back to participants for review.

³ Updated 21/6/12 from numeric to character

Downloads

2012/13 NFI transport passes and permits detailed data specification